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title titleSuffix description ms.subservice ms.custom ms.author author ms.topic monikerRange ms.date
Manage Analytics views
Azure DevOps
Learn how to view, edit, and delete an Analytics view for Azure DevOps
azure-devops-analytics
analytics-views, engagement-fy23
chcomley
chcomley
tutorial
<=azure-devops
11/08/2022

Manage Analytics views

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With Analytics views, you gain a simplified way to specify and share the filter criteria for a Power BI report based on Analytics data. Analytics provides the reporting platform for Azure DevOps.

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Use this article to learn how to:

[!div class="checklist"]

  • Meet prerequisites to access Analytics views
  • Open Analytics views
  • Edit an existing view
  • Share a view
  • Favorite a view
  • Manage permissions for a shared view
  • Delete a view

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Prerequisites

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Edit an existing view

The creator of a view and all members of the Project Administrators and Project Collection Administrators groups have permissions to edit, manage, and delete views.

  1. From either the Favorites or All page, hover over the view you want to edit, select the :::image type="icon" source="../media/icons/actions-icon.png" border="false"::: actions icon, and choose the Edit option. You can also choose Edit from the Summary panel.

    [!div class="mx-imgBorder"] Screenshot of Analytics views, Edit a view.

  2. You can edit any part of the view, in the same way you did to define a view. For details, see Create an Analytics view.

  3. Save your changes.

    Refresh your Power BI report to access the changes you made to the view.

    [!TIP] If you remove fields from a view that are in use in the report, you'll need to update any Power BI report that references the view.

Share a view

All contributors to a project can view shared views and create Power BI reports based on them. When you create a view, you can choose to make it private or shared.

To share a private view, edit the view and change the sharing option to Shared. To unshare a view, switch the sharing option to Private.

Important

If you plan to share Power BI reports or dashboards based on an Analytics view, make sure the view is Shared. Otherwise, you are the only one who can modify the view and manually refresh the data. We recommend sharing views to support shared reports and dashboards.

[!div class="mx-imgBorder"] Screenshot of New View dialog, General tab.

Favorite a view

Favoriting an item provides a quick way to navigate to items you regularly visit. To favorite a view, hover over the view and choose the star icon.

[!div class="mx-imgBorder"] Screenshot of Analytics views, favorite a view.

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Delete a view

You can always delete a view you created. Once you delete a view, any Power BI report or dashboard that depends on the view will no longer refresh.

To delete a view, select the :::image type="icon" source="../media/icons/actions-icon.png" border="false"::: actions icon and choose :::image type="icon" source="../../media/icons/delete-icon.png" border="false"::: Delete from the menu.

Next steps

[!div class="nextstepaction"] Create a Power BI report using an Analytics view

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